Online appointment scheduling: your customers book a free slot on their own
Remotjob publishes your schedule so each customer picks a free slot without phone calls or back-and-forth emails, or asks for one in conversation with an AI assistant that only offers real times. Every booking is confirmed, reminded and saved as a lead in your CRM, and everything with a date comes together in a calendar per person and per team.
Coordinating appointments by phone and email eats hours, causes double bookings and no-shows, and leaves customers who are never recorded. And each person looks at their dates in a different place: appointments here, tasks there, due dates somewhere else. Remotjob gives you a booking page with times calculated by the system and a calendar that gathers it all.
From a free slot to a confirmed appointment, in six steps
One continuous flow, from setting up your schedule to the customer showing up.
1
Define your appointment types
Name, duration, buffer before and after, minimum and maximum notice, where it takes place (in person, video call with your link or phone) and the questions you want to ask when booking.
2
Set up people and hours
Add the people or resources (a room, a piece of equipment) that take appointments, with their weekly hours, holidays and time off.
3
Publish your booking page
Turn on your public page with your own address, a welcome text and the customer’s consent. Share the link wherever you like.
4
The customer picks a time
They see only truly free times, leave their details and book. They can also ask for a time in conversation with the AI assistant (“Tuesday afternoon”, “as soon as possible”).
5
Confirmation and reminders
The customer receives an email confirmation with a file for their calendar and the reminders you defined. The host gets a notice too.
6
Cancel or change with their link
With their booking link, the customer cancels or changes the time without calling you. A change happens in one go: if the new time is not free, nothing is moved.
What is included
Appointment types made to measure
Duration, interval between start times, buffers, notice, location and a form with required or optional questions for each appointment type.
Free times, no double bookings
The system calculates free times from each person’s hours, holidays, time off and the bookings already taken. Two customers cannot get the same slot, even if they book at the same moment.
AI assistant “Book by chatting”
Visitors write in their own words and your organization’s assistant suggests real times from the schedule. It can only choose from the list of free times: it never invents one. AI use consumes AI credits.
Confirmations, reminders and changes
Confirmation email with a calendar file, up to three reminders before the appointment, a notice to the host and notices for changes and cancellations. Your team can also reschedule or cancel from the panel.
Every booking, a lead in your CRM
Whoever books becomes an open lead in the CRM, with no duplicates, and each booking or change leaves a comment on their record. What your team records here becomes knowledge that Company Brain (for management) and People Chat (for the team, according to role) return as answers to decide with.
“Scheduling staff” role
For the people who take the appointments: they see only the bookings on their own schedule, cancel, close or reschedule them, and edit their hours and time off without touching anyone else’s setup.
Team calendar
Whoever manages the schedule sees the team’s appointments and dates in a single calendar and filters by person.
My calendar, in your calendar app
Each person sees in their profile their appointments, tasks, due dates of issued invoices, signatures about to expire, manufacturing, activities and shifts. They can subscribe with a secret, revocable, read-only link from the calendar app they already use.
Process map included
The module comes with its own process map: what the team does, what the system does and what the AI does. It links with the CRM, with orders and signatures in Legal and with the Customer portal, where customers see their appointments.
Control over who books, who sees what, and what the AI does
A public schedule receives people’s data. That is why booking requires consent, has caps against abuse, and each person on your team sees only what applies to them.
Role-based permissions: view the schedule, manage it or attend only your own. Scheduling staff see only the bookings on their own schedule.
Each organization sees only its own types, people, bookings and leads.
Each booking has its number, its status and a record of the notices sent; the customer’s consent is stored with its date and time.
The AI only offers times from the list the system calculates, and a person can review and change any booking from the panel.
Caps per visitor, per email and per organization on bookings and on the assistant, and a secret management link for each customer.
What the team records becomes knowledge for Remotjob’s assistants, which answer according to the role of the person asking.
What it is and what it is not
It is a booking schedule with calculated free times, not a video-call tool: for remote appointments you provide the link you prefer.
Each time slot is served by one person or one resource: there are no group appointments or classes with a limited number of seats.
It does not charge or ask for a deposit when booking. Payment for your services is handled separately, in the Store or in invoicing.
The AI assistant only proposes real free times and consumes AI credits; if you prefer not to use it, the booking page works just the same.
The My calendar subscription is read-only: dates are changed in Remotjob and your calendar app reflects them afterwards.
Video · 58 s
Appointments and calendar, explained in a short video
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English narration with Spanish subtitles.
How it works
Learn to use it in minutes
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Your customers book on their own, with no double bookings · 25s
Frequently asked questions
How do my customers book?
They open your booking page, choose the appointment type and a free time, answer the questions you defined and accept the consent. They receive an email confirmation with a file to add the appointment to their calendar.
Can there be two appointments at the same time?
No. The system calculates free times and blocks the slot at the moment of booking, buffers before and after included. If two people try the same time at once, only one gets it and the other sees it is no longer available.
What does the AI assistant do?
It chats with the visitor, understands phrases like “Wednesday after 4 pm” and offers real times from your schedule. It cannot invent times because it only chooses from the list the system calculates. Its use consumes AI credits.
What if the customer needs to change or cancel?
They use their booking link: they cancel or pick another free time without calling you, and the host is notified. There is a maximum number of changes per booking to prevent abuse, and your team can reschedule from the panel.
How do I see my appointments in my phone’s calendar?
In My calendar you create a secret link and subscribe to it from the calendar app you use. You will see your appointments and other Remotjob dates, read-only. You can revoke or renew the link whenever you like.
Let customers book on their own and your team see everything in one calendar
Tell us which appointments your team takes; we will show you what your booking page and calendar would look like inside Remotjob.
